Office of Student Accounts

Student Accounts

The Office of Student Accounts provides a range of services to students, faculty, and staff of Bay State College. These services include answering questions regarding billing and collecting tuition, housing, and all applicable fees; and disbursing federal, private, institutional aid, stipends, and refund checks.

In addition, the Office of Student Accounts offers a tuition payment plan option for students who cannot make full payment. The Office processes all payments for students and staff related to tuition, housing, and payment plans. The staff regularly interacts with other offices to resolve discrepancies with accounts.

It is the mission of the office to strive for excellence in providing services to its constituents. The Office of Student Accounts is charged with safeguarding the college’s assets for which we are responsible, adhering to all applicable policies and procedures mandated by the federal, state, and local governments, the trustees of Bay State College, and/or the administration of Bay State College. In addition, the specific responsibilities of the office are to provide timely and accurate information to students/faculty and staff regarding account balances and disbursements and to collect all tuition and housing fees.

2021-2022 Tuition & Fees

Tuition charges are assessed on a cost per credit hour basis and the program of study, providing students with maximum flexibility based on individual financial and academic needs. Credits vary based on the program of study. Please refer to the program graduation guides on each Program web page for individual program requirements. Program curriculum is subject to change. Transferred credits and/or remedial courses may impact the total number of credits required to complete most programs. 

Academic Year Tuition Costs below are based on a full-time course load of 30 credits per year, unless otherwise noted.

*Total credits dependent upon pre-requisite requirements.

† Credit requirements vary by semester for Nursing, PTA, and OTA programs.

# Management degree courses are $950/credit. The five Cloud Security Risk Management concentration courses in these programs are $1200/credit.

Bay State College’s Digital Equity Initiative

Bay State College has created a new Digital Equity Initiative which saves you the cost of having to purchase textbooks since materials are now available online. We also have identified vendors who will provide students with appropriate laptops at discounted prices. Click here to learn more. 

2020-2021 Annual Book Cost Savings

Bay State College continually strives to make your college education more affordable. Through Project Zero, as well as Bay State’s new Digital Equity Initiative, faculty and staff work to make available outstanding online course materials that you can access at little to no cost. Please find your program and the first-year savings below. 

Program Name                   Spring 2021 Savings

Nursing                                     $200-$300

Physical Therapist Assistant        $150-$200

Criminal Justice                          $500-$700

Information Technology             $600-$700

Management                            $600-$700

Fashion Merchandising              $300-$400

Access to a well-equipped laptop computer and the internet is critical to your academic success. We encourage you to use these savings, among other things, to help ensure that your computer and internet service are properly maintained. If you would like assistance with a laptop purchase, the College has vendors who can provide you discounts. Limited scholarships are also available. 

Evening Division Students

For the 2021-2022 Academic Year, tuition is charged for Evening Students at the rate of $689 per credit hour. The five Cloud Security Risk Management concentration courses offered in the Criminal Justice, Information Technology and Management evening bachelor degree programs are offered as online courses and are charged at the rate of $1200/credit.

Online Division Students

For the 2021-2022 Academic Year, tuition is charged for Online Students at the rate of $689 per credit hour. The five Cloud Security Risk Management concentration courses offered in the Criminal and Management online bachelor degree programs are charged at the rate of $1200/credit.

Non-Degree Students

For the 2021-2022 Academic Year, tuition is charged for Non-Degree students at the cost/credit rate of the course division (Day, Evening, Online) they are enrolling in. Non-Degree students taking more than one course per semester are subject to the course division’s program fee.

Summer Session

The majority of Summer Day courses receive special summer tuition pricing of $550 per credit hour. For more information Click here.

Breakdown of Fees for All Students

·   Tuition Deposit: $300, payable upon receipt of the acceptance letter. This non-refundable deposit is applied to tuition charges once classes commence.

·   Technology Fee: $300 annually

·   Late Payment Fee: $25 monthly

·   International Fee: $100 annually, non-refundable

·   Books and Supplies: The cost of books and supplies varies depending on the courses taken each semester.

Program Fees for Day Students

·   Physical Therapist Assistant Program Fee: $1600, charged each academic year to all students enrolled in the Physical Therapist Assistant program. This fee is nonrefundable.

·   Nursing (ADN & LPN-RN) Program Fee: $2200, charged each academic year to all students enrolled in the Nursing program. This fee is nonrefundable.

·   Entertainment Management Audio Production/Music Industry Concentration Comprehensive Fee: $725, charged each academic year. This fee is nonrefundable.

·   Program Fee for all other programs (including non-degree students): $700, charged annually to all Day students not in above programs. This fee is nonrefundable.

Fees for Evening Students

·   Program Fee for all other programs (including non-degree students): $180 fee per semester. This fee is nonrefundable.

·   Health Studies Program Fee: $700, charged annually to all students enrolled in the program. This fee is nonrefundable.

Fees for Online Students

·   Program Fee: $180 fee assessed each semester to all students. This fee is nonrefundable.

Other Fees

·   Insufficient Funds (NSF): $30

·   Security Card Replacement (ID): $25, subject to increase with SmartCard implementation

·   Library Late Fee: $25

·   Library Book Replacement Cost: Market value

·   Official Transcript Fee: $12.50-$22.50

·   Graduation Fee: $50

·   CORI: $50-$100

·   CPR Course Material: $50

·   Online Lab Course Material: $120 (approx)

·   TEAS (Test of Academic Skills), Nursing program only: $60-$75

·   CRI 405, Mobile digital Forensics Certificate $500

·   Below are the health insurance costs for 2021-2022 academic year. 

Annual Enrollment: September 1, 2021 to August 31, 2022 is $5,978

Spring Enrollment: January 14, 2022 to August 31, 2022 is $3,738

Summer Enrollment: May 5, 2022 to August 31, 2022 is $1,996

RESIDENCE HALL CHARGES 

By signing the Residence Agreement, resident students have committed to a contractual period that consists of a full academic year or summer term(s). A resident is responsible for room and board charges for the entire term of the Agreement. For more information, please refer to the Residence Agreement. 

Resident students must also submit a $300 Deposit with the Residence Agreement in order to reserve a space. Upon occupancy, this initial deposit will be applied as the student’s Security Deposit. The Security Deposit is only refundable once the student attends classes and permanently withdraws from housing without damages to the housing facility. Bay State will have up to 90 days after the final move-out date to make residence damage assessments and to issue a return of Security Deposits. Security Deposit refunds will be made after damage assessments (if any) have been deducted. Residents who contract for an additional term of residence will have any remaining balance of their deposits applied to the following housing term.  

Residents are required to maintain $300 in their Security Deposit account at all times. Residents will be sent a bill outlining their damage charges (if any) at the end of the academic year or summer term(s). Residents will be required to replenish the account before reserving a space for the following academic year or summer term(s). Residents also will be required to replenish the account before receiving a formal housing assignment and being allowed to move into the residence hall. Once the resident decides not to renew his or her housing for the following term and permanently withdraws from the residence hall, a refund may be available.   

Resident Hall Deposit: $300

Each incoming student wishing to live in our residence halls must submit a completed Residence Agreement and also a $300 nonrefundable Deposit to reserve the space. Upon occupancy, this initial deposit will be applied towards the student’s $300 Security Deposit.

Room and Board: $13,300

The Room and Board fee charge covers all housing expenses. Rooms are doubles, triples and larger.  Meal plan consists of swipes per semester that include breakfast, lunch, and dinner.  This fee is nonrefundable.  (Limited single rooms available for an additional $3,000 per academic year, additional meal plans are available for an extra charge, summer housing is offered at a reduced rate.)

Payments

Bay State College accepts payments in cash, by check, money order or credit card [Visa, MasterCard, or Discover (online only)]. Tuition charges are billed at the beginning of each semester.

Payments can be made in person, over the phone, or online by clicking here.

Residence Hall Payment Policy

Residence costs are based on a full academic year. Students are responsible for the full year’s room and board cost upon withdrawal. Costs may be prorated based on move in date.  Students must withdraw from the residence halls when not enrolled at the college.

Tuition Reimbursement

Tuition reimbursement from your company requires upfront payment by the student to Bay State. Submit your company’s tuition reimbursement policy, and complete and submit our Tuition Reimbursement Policy Agreement and Promissory Note.

Adding/Dropping Courses

Adding and/or dropping courses can impact your financial aid eligibility. Before you add or drop any courses, make sure you contact the Solution Center.

CREDIT BALANCES  

Credit balances occur when cash payments, financial aid, and other forms of payment exceed billable charges on a student account. Credit balances can be held on a student’s account to cover future charges within the same award year. Some exceptions to this rule apply to international students. Please refer to the International Student Payment section of this Handbook for more information regarding these exceptions. Federal regulations require credit balances as a result of Title IV funds to be returned within 14 days unless otherwise authorized. Credit balances resulting from Title IV loans must be issued within 14 days from the end of the loan period. Additionally, Title IV funds for which a student is eligible and accepted are limited to paying for allowable charges, which are defined as tuition, fees, and residence hall charges. All students are required to fill out a Credit Balance Authorization Form. This form authorizes Bay State College to use Title IV funds to pay other institutional charges on a student account, such as health insurance, book charges, library fines, or future term charges. At the end of each award year, all credit balances will be released to students.   

CREDIT BALANCE REFUNDS/STIPENDS 

At some point during the current or future semester, a student account may have a credit balance after all tuition and fees are paid. This credit may be due to unused financial aid or an overpayment.  

RefundSelect from ECSI, Bay State College’s chosen refund provider, offers convenient, fast, and secure access to student refund monies. ECSI partners with more than 1300 colleges and universities to help students and families manage college financial services.  

It is so EASY to do and only requires a few quick steps. 

https://www.ecsi.net/refund/?client=REF-E4 

Students have the option to receive a refund electronically or via a paper check. All students are strongly encouraged to elect for the electronic method. Refunds will be electronically deposited to the bank account of the student’s choosing. If an option is not selected, the refund will default to a paper check. Credit balances often do not appear until mid-way through each semester. Students should not rely on their student refunds to pay for living expenses during the first two months of each semester.  

INTERNATIONAL STUDENT PAYMENTS 

Tuition, fees and any housing charges (if applicable) are due in full two weeks prior to the start of each semester. A student’s advising and registration will be placed on hold until payment has been received. International students should speak with the Financial Aid Office regarding their eligibility to receive discounted tuition rates.   

Payments will be accepted for billable charges only. The College is not able to process payments that exceed more than $500 over the balance due on the student account. Credit balances of $500 or less will be refunded at the student’s request, but no later than the end of the award year. In the event that a credit balance exceeds $500, it will be held on the student’s account until he or she is no longer active at the College.  

International payments may be submitted utilizing FlyWire, with the following benefits: 

·        Savings on bank fees and exchange rates in over 48 currencies.  

·        Ability to track payments from start to finish. 

·        Dedicated customer support. 

Students can visit www.flywire.com to make a payment. Students relying on funds through their respective governments should plan accordingly in order to comply with the payment due dates listed above. 

Institutional Refund Policy

Students who need to withdraw from Bay State College must complete an Official Withdrawal with their academic advisor. The student’s official date of withdrawal is the date the College is notified. Tuition will be adjusted in accordance with the published refund schedule (below), based on the official date of withdrawal. The refund percentage is applied to tuition only. Fees are nonrefundable.

International Students: Tuition and fees are due in full prior to the start of each semester.   

Withdrawal from the College- Day Division

In accordance with weeks of a semester.

Refund Schedule                 % Refundable

Prior to week 1                          100%

Week 1                                     100%

Week 2                                     75%

Week 3                                     50%

Week 4                                     25%

No Refunds after week 4

Withdrawal from the College- Evening & Online Divisions and all Summer Sessions

In accordance with weeks of a semester/term, based on when students start.

Refund Schedule                 % Refundable

Prior to week 1                          100%

Week 1                                     100%

Week 2                                     75%

Week 3                                     50%

No Refunds after week 3

The refund schedule is based on the full semester.  Students enrolled in eight-week terms include both term 1 and term 2 when calculating refunds.  For example, a student who completes term 1 and drops term 2 during the second week, is not entitled to a refund.   

Financial Aid Implications of Withdrawing from the College

Financial aid awards will be adjusted according to federal regulations, which stipulate that a student who withdraws retains aid in proportion to the percentage of the semester he or she was enrolled. If the student withdraws during the first 60% of the semester, a portion of his or her federal funds must be returned. The student and Bay State College will share responsibility for returning these funds. Once the student has completed more than 60% of the semester, no adjustment to the financial aid award is necessary. Students are strongly encouraged to meet with the Financial Aid Office staff prior to withdrawal to determine the financial impact of their withdrawal from Bay State College. Federal, State, and institutional funds will be adjusted according to the regulations governing these programs.

TUITION REIMBURSEMENT 

To accommodate individual tuition reimbursement programs, students participating in their company’s reimbursement program can defer tuition payments, that are normally due before the start of classes. Students must notify the Student Accounts Office of their reimbursement program and will be offered an extended tuition due date.

If the company does not issue a reimbursement, the student will be responsible for full payment of the balance due. Late payment fees may also apply and future registrations may be on hold. Tuition Reimbursement Policy Agreement and Promissory Note